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From the Northeastern Section of the ACS, focusing on career management and development
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09/24/12
Thinking about Thinking. Time Management
Filed under: Public Relations docs, Observ. Trends
Posted by: site admin @ 10:47 am

This blog post concerns time management in a three
fronts.

An email came from a colleague that was friendly and
also brought up some human frailties.  Different people
have different tactics and styles when dealing with dilemmas.

SETTING PRIORITIES:  80/20 RULE
Her note said:  “…I am analyzing the data for two [projects]’
[An]other post-doc … is cooperating with me, but whenever
we meet with some issues about [our] joint study, he always
asks me where to find a “quick solution” instead of solving
it together.  It is obvious to me that there is no quick solution.”

This is part of human nature to test a self deception (Short-cuts)
by testing if others would do it the same way.   As we know
sometimes shortcuts have value, yet each situation has to be
evaluated on its own merits.  This brings to mind a rule of
thumb that is often used called the 80/20 rule or Pareto
Principle
.  You can get 80% of a list of things done in 20%
of the time, but to complete the other 20% of the things done
it will require 80% of the time.  So prioritize, evaluate and
organize the order of things.

Others have their approaches.  My strategy attempts to define
critical efforts and goals frequently, determining tasks that
are urgent and important.  Spend the time and effort on tasks
that are important.  Avoid or dispose of distractions and
interruptions by using shortcuts.  Don’t take short-cuts on
critical or on important tasks.

2-MINUTE RULE - TASK MANAGEMENT
David Allen takes on task management in a thoughtful rule
that frames tasks that can be done in a short time (say 2
minutes), you should do it right as they are identified
.  It
will require more time to organize each task over again,
and review them than it would be to complete it the first
instant you assessed its need.
These are either “not critical” or “urgent and easy to
accomplish” tasks.

5-SECOND RULE  - PRESENTATION GRAPHICS & WEB
PAGE DESIGN
Any time you present visual information be aware that the
eyes of your audience reflexively moves to process the
image.  Information-denser images take longer.  Confusing
images trouble and turn off audiences.  They stop listening
and focus to process the image.  If key information or
organization is not clear, the audience turns off.

Apply this to the design of your documents and web pages.

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