From the Northeastern Section of the ACS, focusing on career management and development

June 2020
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Reimbursement for interview expenses. Situations.
Filed under: Interviewing, Position Searching, Job Offer (Situations), Mature professionals, Legal matters
Posted by: site admin @ 10:12 am

Al Sklover related an instructive case about reimbursements
for travel for an interview where a first time interviewer was
denied full reimbursement and only offered partial
reimbursement for expenses.  It is a lesson to learn early
in one’s career.

 - always be up front about financial details of an interview
trip.  That means when invited get full details of what
is your responsibility and what the company will cover.
Get it in writing.  Use their reservation services, when

 - treat spending as if it were your money.  Don’t go
overboard and understand what conditions will and will
not be covered

 - sometimes an expense may not be covered that you
think should be.  Be professional about dealing with

Related stories:
1. One client wished me to interview in Palm Springs and
wished to have me book my travel and hotel through
their organization.  It was double the price I could pay,
yet I used the service as it is a condition for the
arrangement.  Before agreeing to interview, I also asked
what will be covered and what are my responsibilities
specifically asking them to either provide in an email
or agree to an email I sent with detailed estimates.

Be as accurate as possible.  Where costs can only be
estimated offer a reasonable range.

2. A client asked me to perform a workshop in a
location where I wanted to do a little site seeing
travel on my return requiring an extra day’s stay.
Although I had obtained approval in advance, when
it came to reimbursement, details were questioned and
not all the expenses were reimbursed, although they
were negotiated lower, approved in advance
and reasonable.  This is a business situation that
I want to continue in good faith in the future.  I did
not contest, in fact I agreed to be responsible for
the charges thanking them for the opportunity.

Look at the personal relationship and trust situation
first, even if you thought you had previously negotiated
a fuller reimbursement.

3.  Another client asked me to perform a workshop
that would be required to be coordinated with other
travel.  I provided cost estimates and received
consent for reimbursement.  Since it was coordinated
travel the costs ended up being lower.  So, my
reimbursement request was lower.  I reported it
truthfully.  The reimbursement sent was higher, the
estimated amount, despite the lower request.

It is only the right practice to show high integrity
in financial details and responsibilities.  Sometimes
you will get unexpected benefits, as people respect
the effort and honesty. 

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