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From the Northeastern Section of the ACS, focusing on career management and development
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06/23/14
International Business Travel. VAT Refund
Filed under: Mature professionals, Legal matters
Posted by: site admin @ 12:03 pm

A traveler visited three major universities in the UK in
2013– King’s (London) College to see the image and
equipment of “photo 51“, Oxford University Genetic
Genealogy Department to explore genetic Y Chromosome
studies, and the “uni” at Edinburgh University.

They were able to apply and receive a refund for
certain expenses
(also 2  )being affiliated to a university
in the US. 

It is something to consider for those spending some
time in the EU.  The application process is arduous,
the rules and regulations are strictly adhered, but
the reimbursement can be worth the effort.

Things to consider:
- save the receipts for every expense, especially hotel
charges and ask for separate listing of VAT (VAT on
hotels is reimbursed expense)
- obtain the correct application form.  In UK it was
Application for refund of VAT
- obtain a letter from IRS certifying US residency
Form 8802 from IRS ($85, in 2013;  takes 2 months)
- must apply before Dec. 31 of the year of travel
- payment will only be in GBP sterling by wire, only
- required to set up an account that will allow wire
transfers from UK to US.  Most banks and credit unions
do not do this.  Fidelity Investments brokerage accounts
do handle this kind of transaction but it must be set up
in advance with specific information that needs to be
provided on your application for refund form:  

1.  Bank Account
Number                            
2.  IBAN (Int. Bank
A/c No. Europe Only)   
3.  Bank
Identification Code                      
4.  SWIFT Code                                          
5. 
STERLING GBP
CORRESPONDENCE
6.  Business Bank
Account Name               
7.  Bank Name                                             
8.  Bank Address                           
For Credit to                                  
For Final Credit to          

One Response to “International Business Travel. VAT Refund”

  1. site admin Says:


    It is important to know the exact international telephone
    number to fax your information to if difficulties occur.

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