The NESACS Blog
From the Northeastern Section of the ACS, focusing on career management and development
Categories:

Archives:
Meta:
November 2017
S M T W T F S
« Oct    
 1234
567891011
12131415161718
19202122232425
2627282930  
11/12/17
Letter Writing. Importance of tailored, precise and respectful letters
Filed under: Recent Posts, Position Searching, Legal matters, Observ. Trends, Alternate Career Paths
Posted by: site admin @ 8:31 am

One of the leading skills that we take away from our
experience, education and learning from others is
“articulating thoughts” in letters.  Notice the specificity
at the end of the sentence.  [Many sources point out
that articulating relates to speech, lucid is more to
tuned to writing.]

.
Articulating thoughts in writing means that there is a
specific goal for your letter, whether  
  showing your 
interest in a specific position 
opening
, stating the significance of a 
research paper
you wish to submit to a journal editor
, or filing an interest or complaint with an authority
figure.
.
Lindsey McMahon encapsulates barriers to lucid
writing identifying four hurdles:
 - cultural differences:  while it is easier to describe 
international professionals working in American 
enterprises, I have found manufacturing organizations
have “time critical” focus that is not present in R&D,
for example.
Observe and pay attention to words used and timeliness,
intent and action.
.
 - verbs, active/passive voice and word order:  
interpretations and meaning can vary from person to
person
.
 - finding the right term:  so often loss of specificity
can lead to undesired outcomes
.
 - anxiety can lead to including unrelated information
due to uncertainty.  Joining organizations like 
Toastmaster International may prove to be a growing
exercise.
.
In most cases good letter writing open doors to many
opportunities as well as the goal for your writing.  
Keywords, knowing how letters are received and 
recorded (sometimes documents are screened by 
software before humans scan them), and who and
how letters are addressed (formal is more often
appropriate) are take-aways for good letter writing. 
See also.
 
2 comments