From the Northeastern Section of the ACS, focusing on career management and development

February 2011
« Jan   Mar »
Resume heading and font
Filed under: Public Relations docs
Posted by: site admin @ 9:51 am

An interesting couple of questions have been asked
regarding which email address to use  in a resume
heading and if there is a preferred font for resumes.

“Dear Prof. Eustace,
I was having a conversation with (my Ph.D. adviser)
regarding what email id to use for job applications
and networking. He finds it more appealing if someone
uses a university/company email rather than yahoo/gmail
email.  What I used to know is that it is ok to use an email
id which is private and which does not have a bunch of
numbers in it, like the one I have (rather than 
I prefer my id as I shall be graduating from
University of xxx sooner or later, then I shall be
somewhere else and so on, so having a private email id
is rather useful since I don’t need to change it. 

Whereas he thinks that it is suspicious behavior for one
not to use their present affiliation’s email as if he/she
is trying to hide something about their current
job.  I just want to know what you think.”
[names modified]

Dear LR,
Your adviser may have a point if, perhaps, you are
focusing on a post-doc position.  Although, I have seen
many successful people use gmail or yahoo accounts.
As an interesting sidelight, many firms discourage their
employees from using their work email accounts
personal communication.  It
suggests to these
employers that people are not working on their

assignments, projects or responsibilities but on finding
positions outside of the company.

To make it specific:
When I contact my daughter, who works for a pharma
company, I send to her gmail account.  On the other
hand, when I contact my son who has his own firm, I
send to his firm’s account.  He does not look at his
other accounts as frequently
.  In fact, he has a service
that prints out his emails to have a record and be able
to read through the emails quickly.

Gmail also has the advantage of being able to IM and phone…

The side issue with email accounts is that there can
be a limit to the time and quantity of emails one can
keep on a server.  Choose one that has a sterling record
of confidentiality and will keep things that are important
for you.

Please advise your adviser that there is both a
confidentiality issue and work rules and policy issues
that can exist with using one’s work email address.

Regarding numbers in email addresses, most ISP and host
servers allow you to customize email addresses.

SIDEBAR:  Please refrain from using distracting email
addresses.  All have heard this, nonetheless, it needs to
be restated. (don’t think I need to say this: list only one
in your heading!)

2.  FONT
Another email:
“I do have a question for you.  How important is the
font of a cover letter and resume? I just came to know
that they must be in Arial font and mine have been
Times New Roman.  Now, do you think that alone
is keeping me from getting interviews?…

Regarding typeface fonts.  My counsel is generally
to be consistent, use the same font in heading and
body of documents.  Personally, I prefer sans serif
(without the tails on letters), nonetheless I have
(1) “American audiences are used to reading serif
fonts, so these fonts tend to keep the eye reading
along the text.  Sans-serif fonts, on the other hand,
make the eye stop.  Therefore, sans-serif fonts are
typically used for headings and titles, allowing the
reader to quickly locate information, while serif fonts
are used for descriptions according to this source.

The key to whichever font you use is to be consistent.

(2) “How one highlights in a document also affects
readers…to create emphasis by using bold,
CAPITALIZATION, italics and underlining.  Your
choice for emphasis depends upon your personal
taste.  However you should not mix methods, not
overuse them (MY EMPHASIS).

LR, I hope this is helpful to you.”

comments (0)